Use genuine duties, training and work examples relevant to the organizational knowledge. Explain what the applicant actually did.
Keep the history individual
A team’s achievements should not all be attributed to one person.
The strongest files are built from records the company already generated in the ordinary course: internal manuals and their revision history, training curricula and attendance records, design notes, incident reports and the documents the transferee personally wrote. Almost everything useful here already exists inside the employer and costs retrieval time rather than production money: the controlled procedure with its revision history, the training matrix, signed work records, a letter from whoever supervises the process. The material worth preserving is specific: qualification records for procedures developed in-house, revision histories that show who authored what and when, training material written internally, purchase and modification records for equipment adapted to a particular use, and job files linking the person to the work. Employment dates come from payroll registers and the leave ledger; physical work location from travel and assignment records rather than the office address printed on a contract; knowledge from project registers, commissioning or validation logs, dated internal training records, and documents the applicant wrote.