It should accurately describe facts the writer knows about duties and authority. Relevant operating records can support the account.
Reconcile the letter and actual structure
Do not claim direct management of everyone the applicant collaborates with. Explain the real reporting and decision arrangement.
Board or committee minutes recording decisions the executive made, delegated authority schedules, approved budgets bearing their sign-off, hiring and compensation approvals for subordinate managers, and the division's reporting lines over time. Reconstructing a clean ownership chain across a holding company and two operating builders can mean retrieving old share transfers, correcting registers that were never updated, obtaining certificates of good standing and having an accountant confirm the structure in writing. Start with a truthful U.S. duty statement, then connect each responsibility to reporting charts, job descriptions for subordinate staff, approval matrices, budgets, meeting records, and examples of decisions made without routine escalation. Current policies, signed resolutions, payroll records, organization charts, and representative decisions should support the position described at filing; a draft can be included only if clearly labelled and its contingency explained. Employer identity and the corporate link are settled by registers and ownership charts; continuity of employment by payroll registers and the leave ledger; duties by dated organisation charts and the assignment letter written at the time.