Preserve actual communications and identify the proposed employee, sponsor and process stage. Explain what changed without rewriting historical records.
Separate planning from a completed transfer
An internal nomination or revised organization chart is not itself an official immigration decision. Follow the actual instructions for the situation.
The dated official page, the intermediary's proposal in writing, its written answers on regulation and refunds, and a receipt for every payment identifying the payee and the official instruction it responds to. Keep passports, birth and marriage certificates, prior U.S. immigration records, and name-change documents orderly, but do not assume that every standard immigration document is automatically requested. The first review should identify what a document proves: a passport establishes identity and nationality; a payment receipt may establish that a required amount was transmitted; achievement records may support an EB-1 or EB-2 theory. For anything filed with USCIS, a foreign-language document needs a full English translation carrying the translator’s certification of competence and completeness under 8 CFR 103.2(b)(3); a consular process may instruct otherwise, so the instruction itself belongs in the file beside the document.