Use relevant organizational and operating records showing scope, authority and resources. A title or broad mission statement needs an accurate practical explanation.
Make the responsibilities observable
Provide genuine examples of decisions and support without inventing staff or rewriting routine delivery as strategic oversight.
Payroll statements, employment contracts and amendments, transfer and secondment letters, leave approvals, resignation and rehire letters, pension or social insurance records, and passport pages showing entries and exits. The closing set: the executed purchase agreement, the share register or membership ledger showing the Canadian company as owner, the U.S. entity's formation and registration records, and evidence that both businesses are actively trading. Employment records covering the qualifying period abroad, organisational charts for both entities, ownership and incorporation documents, the proposed position description, and any prior US immigration filings or admissions. Use payroll ledgers, tax reporting, employment agreements, calendars, signed decisions, reporting charts, and contemporaneous work product to show one continuous year of full-time employment physically abroad within the relevant preceding three-year period. Corporate evidence usually has to be created rather than retrieved: organizational charts drawn for the first time, financial statements prepared to a standard the file can rely on, payroll histories extracted for a defined period, and a duties description written with care.