Use relevant operating and organizational records with an accurate account of responsibilities after the transfer. Distinguish current arrangements from proposed replacements.
Connect evidence to actual activity
A chart or registration has a limited purpose. Explain how the real operation will function without inventing staff or contracts.
The signed lease and occupancy evidence, incorporation and ownership documents, financial statements or funding commitments, the staffing plan with dates, any executed customer or supplier agreements, and payroll records once hiring starts. For a trucking operation that means customer invoices across months rather than a single large contract, dispatch or load logs, driver payroll, equipment and maintenance records, insurance, and financial statements with tax filings behind them. The file needs the underlying records: share registers for the holding company and each operating company, showing percentages and dates; the minute book entries recording any change; and, for the acquired U.S. business, the purchase agreement and the post-closing register showing the group as owner.